Executive Assistant (Commercial Property) - Aberdeen - Salary up to £32,000 p/a
Are you an experienced Executive Assistant?
Do you have experience with a Commercial Property sector?
Are you looking for a new opportunity to join a leading Legal firm, with great presence in Aberdeen?
We are looking to speak to experienced Legal Executive Assistants, who are looking for a new challenge in Aberdeen. Ideally, for this role you will have commercial property experience within a professional, legal environment. You will be experienced managing diaries for partners and fee earners, providing administrative support daily, and excellent service to external clients when required.
This is a fantastic opportunity to join an established firm, who are highly regarded in their field!
This is a full-time, permanent role, working Monday - Friday 9am - 5pm, and will follow a hybrid working model. The salary for the role is up to £32,000 p/a depending on experience + benefits.
Are you who we are looking for?
- You are an experienced executive assistant with residential property experience, gained from a legal environment
- You are able to work under pressure to set targets and deadlines daily
- You are a confident communicator both written and orally
- You are proficient in the use of Microsoft Packages, and BigHand
- You can manage your time and diary effectively to complete all tasks
- You enjoy building strong business relationships with internal and external stakeholders
- You actively review and seek opportunities to provide a more efficient service to colleagues daily
- You are flexible and able to manage your workload
- You can work well individually and within a wider team environment
- You are proactive and able to work using your initiative
What is the day to day like?
- Providing full diary management, making and amending appointments, arranging meetings and tracking responses
- Proactively managing inboxes daily, ensuring documents are copied to the relevant client folders
- Managing time and diary to complete all tasks within set targets and deadlines
- Flagging emails, ensuring all information is followed up and dealt with promptly, checking inboxes and actioning any urgent requirements
- Maintaining knowledge of any current affairs in the office, to be able to deal with clients and third parties daily via telephone, email and F2F
- Drafting letters of engagement, setting up and maintaining data and information, updating contacts and distribution lists on outlook
- Assisting with all post-transaction admin tasks, including searches, registrations, testing clauses, monitoring and chasing landlord signatures, as well as document sweeps, dictation and monitoring accounts
- Assisting with billing and attending team meetings, preparing billing letters dor sign off and taking responsibility for monthly printouts, liaising with the cash-room
- Sourcing travel and accommodation when required, minute taking, completing mail merges
- Providing assistance to other Exec Assistants in the team as required
- Maintaining knowledge of the company policies and procedures, as well as any internal processes
Interested? If so, please reach out to Chivonne Gray on 0141 353 8370 for a confidential chat, send to cgray@hrcrecruitment.co.uk or apply via the link below!
HRC Recruitment acts both as an employment agency and employment business.